How KoAssist works in your projects.
KoAssist works only with the documents you release, keeps the status of every project and puts in front of you what has changed and what needs deciding. The project decides.
What KoAssist handles while your team works.
An ordinary Tuesday in project P-2604, assembly line 3. Sample data, the views come from the product.
- 06:30On its own
The briefing is ready
Before work starts, KoAssist has gone through the projects. What is due today and what is overdue is in the morning briefing.
Tuesday, 3 NovemberGood morning, Lena.To do today0 of 2 doneP-2604 Assembly line 3Milestoneoverdue for 2 daysEnclosure release was planned for 1 Nov. Reached?ReachedNew dateLaterReached. The project is up to date. - 07:42On its own
An email moves the acceptance date
The customer writes that the hall will be finished later. KoAssist recognises that the email belongs to P-2604, asks and proposes the changes.
Email RE: Acceptance assembly line L303.11.2026 · open until 17.11.- ChangeMilestone Acceptance14.11.2026 → 21.11.2026“We can only accept the line on 21 Nov.” · Page 1
- NewOpen itemRelease hall floor for delivery
- DoneCommitmentHall 2 layout sent to the customer
Apply all (3)Discard - 10:15On its own
A new document has gaps
A new version of the specification lands in the project folder. KoAssist compares it and puts what is still missing on the list of questions for the customer.
Questions for the customerKoAssist sends nothing. You download the list or copy the text into your email.On the list3Machine- 1Which IP rating does the control cabinet need?Enter answerRemove from list
- 2How long may a changeover take?
- 3Who accepts the line at the customer's site?
- 1
- 11:20From the team
Assembly reports a delay
Tom from assembly tells the project that the motor will arrive later. KoAssist files it, updates the schedule, and everyone on the team sees the new status.
TWTom WagnerAssembly· today, 11:20Motor M1 won't arrive until 14 Nov, the supplier has pushed it back.Filed in P-2604- ScheduleDelivery motor M1 7 Nov → 14 Nov
- AffectsStart of assembly line 3
- Visible toTeam P-2604 · 6 people
AcceptLater - 14:00On request
A question to past projects
How was the enclosure solved on the last assembly line? KoAssist answers from all past projects, with file, page and section.
On P-2504 the enclosure was built 200 mm higher1, because the customer needed more clearance for the forklift.
P-2504_Minutes_Engineering_CW38.pdfPage 2 · Item 4Enclosure to be built 200 mm higher, customer needs more clearance for the forklift.
- FridayOn request
The status report is prepared
Internal with risks and cost status, for the customer without both. KoAssist creates the Word file, nothing is sent.
Create status reportStatus, milestones, decisions and what happened, as a Word file.VersionInternalComplete, with open points, risks and the cost status.For the customerWithout risks, internal open points, deadlines and cost status.KoAssist sends nothing. Check the file before you pass it on.CancelCreate
What each role gets from it.
Everyone works on the same project status, but each role needs something different from it.
Project management
The status is there without you pulling it together. Changes from emails and the team arrive as proposals, the status report is prepared.
- ChangeMilestone Acceptance14.11.2026 → 21.11.2026“We can only accept the line on 21 Nov.” · Page 1
- NewOpen itemRelease hall floor for delivery
- DoneCommitmentHall 2 layout sent to the customer
Engineering
Requirements by chapter, each with its passage in the specification. New versions are compared, and earlier solutions are one question away.
On P-2504 the enclosure was built 200 mm higher1, because the customer needed more clearance for the forklift.
Enclosure to be built 200 mm higher, customer needs more clearance for the forklift.
Assembly and commissioning
Dates and open points in one place. Whoever knows something new tells the project, and everyone sees the new status.
Purchasing
Delivery dates and commitments from orders and emails sit in the schedule. If something moves, the project sees it right away.
- ScheduleDelivery motor M1 7 Nov → 14 Nov
- AffectsStart of assembly line 3
- Visible toTeam P-2604 · 6 people
Management
The status of every project at a glance, with sources. Knowledge from completed projects stays in the company, even when people change.
KoAssist prepares, you decide.
Proposal, not change
What goes into the project status is approved by someone on the team.
Nothing goes out
KoAssist sends no emails and no reports. You do.
Every item with its source
File and passage are right next to it. What is missing stays open instead of being made up.
Permissions from your file stores
Anyone who may not open a folder does not see its content in KoAssist either.
How KoAssist gets up to speed with you.
- 01
Connect file stores
SharePoint, OneDrive, Google Drive or project folders, plus ERP, PDM and PLM via interfaces.
- 02
Read in projects
KoAssist reads the documents of your running projects. Completed projects are added as experience.
- 03
On board from day one
KoAssist works with the released documents, keeps the status and puts up proposals. Your team keeps working as before.
How a pilot works
60 days on a real project. We measure on day one and after 60 days, then management receives a results report.
Discuss a pilot- 01
Time for new colleagues to get into the project
- 02
Effort for status requests and status meetings
- 03
Time spent searching for documents and past solutions
Formats, languages, sources
File formats
- PDF (including scans)
- DOCX, DOC
- XLSX, XLS
- PPTX, PPT
- TXT, MD
Languages
- German
- English
- others on request
Source systems
- SharePoint
- OneDrive
- Google Drive
- Outlook
- Interfaces to ERP, PDM and PLM
Answers for IT and project management
